1. Introduction
The Dutch International Tango Week Foundation (hereinafter: “the Foundation,” “we,” or “us”) respects the privacy of visitors, participants, volunteers, artists, business partners, and users of our website. We process personal data exclusively in accordance with applicable laws and regulations, including the General Data Protection Regulation (GDPR).
This privacy statement describes what personal data we process, why we process it, and what rights data subjects have.
2. Person in Charge
Dutch International Tango Week Foundation
Website: www.dutchtangoweek.nl
Email: info@dutchtangoweek.nl
The Foundation is the data controller responsible for the processing of personal data as described in this privacy statement.
3. What personal data do we process?
Depending on our relationship with the Foundation, we may process the following personal data, among other things:
Website visitors
- IP address;
- Browser and device information;
- Information about website usage;
- Cookie Information.
Ticket buyers and participants
- Name;
- Address information;
- Email address;
- Phone number;
- Payment information;
- Information about purchased tickets and reservations.
Newsletter subscribers
- Name;
- Email address;
- Communication preferences.
Volunteers, artists, and business partners
- Name;
- Contact Information;
- Bank account number, if required for payments;
- Other information necessary for cooperation or the performance of agreements.
4. Purposes of Processing
We process personal data exclusively for the following purposes:
- Organization and execution of festivals, concerts, workshops, and other activities;
- Ticket sales and administration;
- Customer service and communication;
- Sending newsletters and marketing communications;
- Customer Relationship Management;
- Fundraising and sponsor relations;
- Improving our website and services;
- Financial accounting;
- Compliance with legal obligations.
5. Legal Bases
We process personal data only when there is a legal basis for doing so, including:
- Performance of a contract;
- Consent of the data subject;
- Legal obligation;
- The Foundation’s legitimate interest.
6. Newsletters and Marketing
If you sign up for our newsletter, we will use your information to provide you with updates on the Foundation’s activities, events, and developments.
You can unsubscribe at any time by clicking the unsubscribe link in the newsletter or by contacting us.
7. Photographs, videos, and audio recordings
During events, photographs, video recordings, and audio recordings may be taken for promotional, journalistic, archival, and educational purposes.
By participating in the Foundation’s public events, visitors acknowledge that such recordings may be made and published through, among other channels:
- Websites;
- Social media;
- Newsletters;
- Printed materials;
- Grant and accountability reports;
- Pursuits.
If a participant is recognizable in an image and has compelling privacy interests, a request for removal may be submitted. The Foundation will review such a request, but cannot guarantee removal in all cases—for example, when publication is necessary for journalistic, historical, artistic, or administrative purposes.
8. Sharing of Personal Data
We disclose personal data to third parties only if it is necessary for:
- Performance of contracts;
- Ticket sales;
- Payment processing;
- Hosting and IT services;
- Newsletter systems;
- Legal obligations.
We enter into data processing agreements with processors where required by law.
9. International Transfer
If we use service providers outside the European Economic Area (EEA), we ensure that appropriate safeguards are in place in accordance with the GDPR.
10. Retention Periods
Personal data will not be retained for longer than is necessary for the purpose for which it was collected, unless a statutory retention period applies.
Financial data is retained in accordance with the statutory tax retention periods.
11. Security
We take appropriate technical and organizational measures to protect personal data against loss, unauthorized access, destruction, or unlawful processing.
Despite these measures, no digital environment can guarantee complete security. Therefore, the use of websites, email, and Internet services is partly at the user’s own risk.
12. Limitation of Liability
The Foundation strives to process personal data with due care, but cannot guarantee that unauthorized third parties will never gain access to data despite the security measures in place.
To the extent permitted by law, the Foundation disclaims all liability for indirect damages, consequential damages, lost income, reputational damage, or any other damages arising from data processing.
The Foundation is liable for damages only in cases of willful misconduct or gross negligence on the part of the Foundation.
13. Cookies
The website may use functional, analytical, and marketing cookies.
To the extent required by law, prior consent will be sought.
More information on this topic can be included in a separate cookie policy.
14. Rights of Data Subjects
To the extent permitted by law, data subjects have the right to:
- Access;
- Correction;
- Removal;
- Restriction of processing;
- Data portability;
- Objection to processing;
- Withdrawal of consent.
Requests may be sent to the contact address listed in this privacy statement.
The Foundation may request additional identification before processing a request.
15. Complaints
Data subjects have the right to file a complaint with the competent supervisory authority:
Dutch Data Protection Authority
16. Changes
The Foundation reserves the right to amend this privacy statement at any time.
The most current version is published on the Foundation’s website. Continued use of the website or participation in activities after the publication of changes constitutes acknowledgment of the amended privacy statement.
17. Contact
If you have any questions about this privacy statement, please contact us at:
Dutch International Tango Week Foundation
